General Position Summary:

Procurement Officer will be responsible for facilitating the procurements of Assets, office supplies, program inventories and program supplies for different locations of Mercy Corps Pakistan.  Working closely with other Procurement teams, Program, Finance and different partner organizations

Essential JOb Functions:

• Managing Country office procurements of goods and services of the Global Fund project. Process all procurement requests; collect quotations, prepare documents as per FP3 policy and issue PO/contracts and follow up with delivery and payments.
• Ensuring that the specifications and related documents of the goods/services in ProSource (SAP Ariba system) Purchase Request (PR) are available and correct.
• Work with program team in developing procurement plans for all active grants. 
• Procure goods and services through online procurement (SAP system) called ProSource.
• Participate in all procurement activities and ensure compliance with FP3 manual and donor regulations.
• Ensure that all program supplies are procured as per requirements and delivered in the field on time.
• Document all procurements completely and clearly as per FP3. 
• Keep proper records of procurement files as per FP3.
• Prepare all procurement documents before submission for approvals.
• Complete all procurements as per timeline mentioned in FP3 manual.
• Process and keep track of all the payments.    
• Visit the local market as necessary to understand the available supply of goods in the market and its specifications.
• Maintain database with contact details of relevant and potential vendors/service providers to expedite the procurement process.
• Maintain database of frequently procured goods/services price list.
• Maintain confidentiality of all specifications and price quotations made by vendor’s/service providers.
• Responsible for completing the required documentation for procurement activities and maintaining the required files as outlined in the MC Policy

SUPERVISORY RESPONSIBILITY

Nil

ACCOUNTABILITY: Accountable for following Mercy Corps FP3 and other policies, the MC Code of conduct and MC Conflict of interest policy. 

Reports Directly To: Operations Manager

Works Directly With: Operations team, program, finance and other support departments. 

KNOWLEDGE AND EXPERIENCE:

• A minimum of 3-4years experience in procurements.
• A minimum Bachler degree from recognized university.
• Demonstrated understanding of Procurement policies and protocols of different INGOs/ donor agencies. 
• Excellent negotiation, representation, skills and the ability to work comfortably with an ethnically diverse staff.
• Effective verbal and written communication, fluency in both written and spoken English/Urdu.  Knowledge of local languages is an asset.
• Excellent computer skills (Word, Excel).
• Ability to work on SAP and ERP systems.
• Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members and a proven ability to solve problems independently without direct supervision.

NOTE:

• Only shortlisted candidates will be called for an interview.
• The management reserves the right to accept or reject any or all CV(s) without assigning any reason.

We are an equal employment opportunity employer and female are strongly encouraged to apply